Shred RFPs & Create Compliance Matrices in Minutes
Extract Acronym Definitions & Occurrences
Remove Ambiguity & Confusion
Make Faster Bid / No-Bid Decisions
Ensure Compliance by spotting Gaps & Risks
Ensure Alignment on Win Themes
Reduce ‘Scope Creep’ in RFP/BID Responses
Identify and shred critical FARs/DFARs and flow-down clauses
Improve Compliance, Reduce Risk & Win More Business
- 9.8%Average increase of pWin rate
- 66.7hTime saved per proposal on average
- $528kDollars saved per year on average
Shred your RFP and generate a Compliance Matrix
Shred your RFPs and SOWs for words like: “WILL”, “SHALL”, “MUST”, and any other custom keywords. Share the Excel output with your entire proposal & contracts team.
- Shred any MS Word or PDF document in minutes
- Create a starter compliance matrix in 2 clicks
- Customize your search criteria eg: specific FAR clauses etc.
- Shred multiple docs into a single Excel workbook
Readability & Single Tone of Voice Analysis
VT Docs readability analysis scores your documents for plain language
- Make your proposals easier to read
- Measure readability scores sentence by sentence
- Flag overly complex paragraphs
- Retain a single tone of voice
Create Revision Report for Doc Versions
Itemize all textual difference side by side, in a reportable Excel format. Conduct impact analysis, and share report with team.
- Compare draft vs final versions of proposals & RFP revisions
- Review differences side by side in Excel
- Color-coded highlighting makes differences easy to spot
- Share Excel report with teammates
“If you’re in the business of responding to RFPs, this is a critical tool to add.”
Used the software for: 2+ years
Check Acronym Usage in Seconds
Instantly scan your documents to identify incorrect and inconsistent use of acronyms or acronyms that have been defined multiple times.
- Automatically extract acronyms
- Flag undefined acronyms
- Highlight conflicting definitions
- Extract acronyms from solicitation docs
Create a Responsibility Matrix
VT Docs creates a responsibility matrix by scanning your documents for the keywords that are relevant to your contract or proposal. The scan identifies all instances of those keywords and assigns them to the specific teams within your organization.
- Scan your documents for specific keywords
- Generate a responsibility matrix, highlighting instances of those specific keywords broken down by team by team
- Export to excel, add comments and distribute to team leads
VisibleThread identifies and ranks the most common themes in a document and compares multiple documents for matching themes.
- Identify the strongest themes within a document
- Compare the themes of multiple documents to improve compliance and highlight gaps in your proposal
- Ensure a consistent proposal even when working with submissions from multiple contributors